Job details
Job Title: Purchasing Assistant
Reporting to (Title): Head of Procurement
Location: M.P. Shah Hospital

Job Purpose
M.P Shah Hospital is looking to recruit a professional and evidence-driven person for a position of a Purchasing Assistant.

Reporting to the Head of Procurement, the Purchasing Assistant will ensure provision of operational and administrative support to the Procurement department.

Duties & Responsibilities
· Receive and process approved purchase requisitions, obtain supplier quotations and prepare Local Purchase Orders (LPOs).

· Source suppliers, maintain supplier records and follow up on orders, deliveries and supplier related issues

· Monitor outstanding purchase orders and ensure timely delivery of goods and services to support hospital operations

· Coordinate receipt and verification of delivered items against approved orders, specifications and quantities.

· Maintain accurate procurement records, including quotations, LPOs, delivery notes, GRNs and invoices.

· Support stock monitoring, stocktaking and replenishment processes to minimise stock-outs and wastage.

· Ensure purchases are within approved budgets, obtain competitive quotations and promote value for money.

· Liaise with user departments to understand procurement needs and ensure timely fulfilment of their requirements.

· Prepare procurement updates and reports on purchase orders, supplier performance, pending deliveries and procurement activities.

Minimum Requirements

Education
· Diploma in Purchasing and Supplies Management, Supply Chain Management, Procurement or a related field.

· Membership of the Kenya Institute of Supplies Management (KISM)

· At least two years’ experience in procurement, purchasing or supply chain operations.

· Knowledge of procurement procedures, inventory management and supplier management.

Technical Competencies
· Procurement and purchasing procedures

· Knowledge of ERP or procurement management systems

· Supplier sourcing and quotation analysis

· Inventory and stock management

· LPO and GRN proficiency

· Procurement documentation and record management.

Key Performance Indicators
· Requisition processing and procurement turnaround time

· Supplier and order Management

· Completeness and accuracy of procurement records

· Cost Management as per policy

· Goods Receiving and Inventory Support

· Compliance and Internal Controls

· Internal customer satisfaction

· Timely submission of procurement reports

Interested and qualified candidates in the above positions are encouraged to forward their applications to the hospital recruitment portal through the link: https://recruitment.mpshahhosp.org/ on or before 15th November 2026.

Kindly ensure complete application by capturing your education background & work experience on your profile. We encourage early submission of applications.

‘M.P. Shah is an equal opportunity employer.’